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Organizational Management and its Features

Date. 2nd September 2021


An organization is where individuals from diverse backgrounds, different educational qualifications and varied interests come together to work towards a common goal. Employees must work in close coordination with each other and try their level best to achieve the organization’s goals and success. It is essential to manage the employees well for them to feel indispensable for the organization.

Importance of Organisation

Organization management helps to extract the best out of each employee so that they accomplish the tasks within the given time frame. Organization management binds the employees together and gives them a sense of loyalty towards the organization achievement Organization management refers to the art of getting people together on a common platform to make them work towards a common predefined goal. Organization management enables the optimum use of resources through meticulous planning and control at the workplace. Organization management gives direction to the employees. The individuals are well aware of their roles and responsibilities and know what they are supposed to do in the organization. Effective management ensures profitability and sustainability for the organization Organisation management is the efficient handling of all the organization resources as well as its employees.

Need for Organization Management

Organization management gives a sense of security and oneness to the employees. An effective management is required for better coordination among various departments. Employees accomplish tasks within the stipulated time frame as a result of effective organization management. Employees stay loyal towards their job and do not treat work as a burden. Effective organization management leads to a peaceful and positive ambience at the workplace.

Essential Features of Organization

Management Planning Prepare an effective business plan. It is essential to decide on the future course of action to implement to avoid any confusions Plan how to execute activity in organisation Organizing This refers to the judicious use of resources to achieve the best out of the employees. Prepare a monthly budget for smooth cash flow. Staffing Poor organization management leads to unhappy employees who eventually create problems for themselves as well as the organization. Recruit the right talent for the organization. Leading The managers and superiors must set clear targets for the team members. A leader must make sure his team members work in unity towards a common objective. He / she is the person who decides what would be right in a particular situation. Control The superiors must be aware of what is happening around them. Hierarchies should be well defined for an effective management. The reporting bosses must review the performance and progress of their subordinates and guide them whenever required.Time Management An effective time management helps the employees to do the right thing at the right time. Managing time effectively always pays in the long run. Motivation This goes a long way in binding the employees together. Appreciating the employees for their good work or lucrative incentive schemes go a long way in motivating the employees and make them work for a longer span of time.

Organization Development

A system which brings together individuals from different backgrounds, varied interests and specializations on a common platform for them to work as a single unit and achieve certain predefined goals is called an organization. An organization must make money for its survival. It is essential for the employees to deliver their level best and eventually increase the productivity of the organization. Organization Development refers to the various ways and procedures to increase the productivity and effectiveness of an organization. Organization Development includes the various techniques which help the employees as well as the organization adjust to changing circumstances in a better way. The concept of Organization development enables the organization to achieve the targets and meet the objectives at a much faster rate. The employees as a result of organization development respond better to changes in the work culture. Organization development helps the employees to focus on their jobs and contribute in their best possible way. Management can handle the employees in a better way as a result of organization development. Kurt Lewin is ideally believed to be the father of Organization development.

When is the Organization Ready for Development?

First stage Dissatisfied with the current scenario The employees are not happy with the current scenario and feel the need for a change in the processes of the organization. Second stage Suggesting Changes is when employees discuss amongst themselves the various options which would help the organization do better in the near future. Third stage Applying the processes, various policies and procedures are applied to help the organization respond to external as well as internal changes more effectively.

Understanding Organization

A proposed model for understanding organization. The goals and objectives of the organization must be clearly defined. The employees must be aware of their duties and functions in the organization. The individuals must know what is expected out of them at the workplace. It is essential to divide the work amongst the individuals as for their interests, specialization, experience and educational qualification. Job mismatch should be avoided as it leads to demotivated employees. Let the individuals decide what best they can do. The employees must share a cordial relationship with each other. Conflicts and unnecessary misunderstandings lead to a negative ambience at the workplace. There should be coordination between various departments for better results. Transparency is a must at all levels. Individuals must discuss matters among themselves before reaching to final conclusions. The departments must support each other in their work.

It is important to appreciate the ones who perform well. Those who do well must be admired in front of all to motivate them and expect the same from them every time. The management must make the non-performers realize their mistakes and ask them to pull up their socks. They should not be criticized, instead dealt with patience and care. Give them opportunities but still if they don’t perform up to the mark, punish them. Leaders should be more like mentors and must provide a sense of direction to the employees. They should bind the employees together and extract the best out of them. The superiors must be a source of inspiration for the subordinates. Promote training programs to upgrade the skills of employees and help them face the challenges and changes in the organization with utmost determination. Plan your resources well.

Communication an asset in organisation

Communication plays an important role in the success and failure of an organization. The art of expressing one’s ideas and thoughts clearly is called as effective communication. Individuals need to communicate effectively at the workplace for better transparency and clarity. Not only effective communication helps in correct transfer of information but also in decision making. Be very clear as to what you expect form your fellow workers. Mention all the details and do cross check whether the other person has noted it correctly or not. Do not expect the other person to understand everything on his own. Don’t blame him afterwards. Avoid using derogatory sentences or foul words against anyone at the workplace. One should maintain the decorum of the organization. It is better to avoid people rather than fighting with them.

Employees should depend more on written modes of communication. Communicate through Emails as records are available even later on. The mails must be marked to all the related individuals with a copy to the superiors for them to know what is happening around. Make sure the mails are self-explanatory. Don’t write colorful and casual mails. Develop the habit of using planners, notepads and organizers. It is practically not possible for an individual to remember everything. One must note down important tasks against deadlines to avoid forgetting things. Be organized. Use a desktop calendar and keep it right in front of your eyes. Never play with words. Don’t try to confuse the other person. Pass on the information in its desired form. During meetings, seminars and presentations, don’t just speak for the front benchers. One must be audible even to the person sitting on the last row. Neither speak too fast nor too slow. Be confident while you speak. One should be loud and clear. Make sure you are understood by all.

Never use a fake accent at workplace. Be careful where to use the punctuation marks. Employees must not enter meeting room or board room without pen and a notepad. Jot down your queries at one place and ask only when the other person has finished his speech or presentation. Do not interfere when others are speaking. Let them first finish their conversation. Wait for your turn to speak. One should never shout at the workplace. Shouting and conflicts spoil the ambience at the workplace. Handle the issues intelligently and a little diplomatically. Avoid arguing with anyone as it leads to no solution. It always pays to be soft-spoken at workplace. While interacting over the phone, make sure you spell out the words for better clarity. Use simple words to denote alphabets like t as in tango, a as in alpha and so on. Chances of misunderstandings are very less in such cases. Don’t chew anything while you are speaking over the phone. Avoid laughing or giggling. Be a patient listener. Listen to what the second party has to say. Don’t jump to conclusions. Be very careful about the content of your speech. Make sure your words do not hurt any of your fellow workers.


Organisation management can be described as the people who design and execute an organization’s structure and determine how different aspects of the organization will interact. When designing an organization, directors and managers must consider characteristics such as simplicity, flexibility, reliability, economy, and acceptability. Different levels of management will participate in different components of the design process, with upper management creating the initial organizational architecture and structure.

Organizational Management and its Features
Jewel Cameron Sign


Construction- Quantity Surveyor- Valuer/ Appraiser. Project Management

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